Chapter 3. Membership

§ 3.01. Qualifications.

  • (a) Membership is open to all persons who are interested in vexillology and subscribe to these bylaws.

§ 3.02. Classes of membership.

  • (a) There shall be four classes of membership: active, associate, organizational, and honorary.

§ 3.03. Active members.

  • (a) Active membership is open to any individual eighteen years of age or older.
  • (b) Except as provided by this section, an active member is entitled to all the privileges of the association, including attendance at meetings, voting, holding office, and serving on committees.
  • (c) An active member who does not reside in Canada or the United States may not hold elective office or serve as a member of the nominating committee.

§ 3.04. Associate members.

  • (a) Associate membership is open to any individual who is:
    • (1) the spouse of an active member; or
    • (2) under the age of eighteen.
  • (b) An associate member is entitled to all the privileges of the association except voting and holding elective office.

§ 3.05. Organizational members.

  • (a) Organizational membership shall be open to any for-profit or nonprofit organization.
  • (b) Organizational members shall be entitled to designate in writing to the treasurer any one individual, including an individual who is also an active, associate or honorary member, to represent the organization in the affairs of the association and to change that designation at will.
  • (c) Organizational members shall have all the privileges of the association except holding elective or appointive office.

§ 3.06. Honorary members.

  • (a) An individual is eligible for honorary membership if the individual:
    • (1) has not been a member in any category for the 25 years preceding the individual’s election; or
    • (2) is a member who has served at least one full term as president of the association.
  • (b) The executive board may elect an eligible individual as an honorary member for rendering distinguished service to the association that otherwise furthers the purposes of the association.
  • (c) An honorary member elected under Subsection (a)(1) is entitled to all the privileges of the association except voting and holding office. An honorary member elected under Subsection (a)(2) is entitled to all the privileges of the association.

§ 3.07. Term of membership.

  • (a) Membership other than honorary membership shall be granted by:
    • (1) action of the executive board; and
    • (2) payment of the current year’s dues.
  • (b) Membership is effective on the date of the executive board’s action.
  • (c) The executive board may delegate its power to act on membership applications.
  • (d) Honorary membership may be conferred by the executive board, upon recommendation of the awards and honors committee.
  • (e) Once accepted, membership other than honorary membership continues as long as the member’s dues payment is current, or until the resignation or death of the member, or until the member’s membership is revoked for cause. An honorary member is elected for a life term.

§ 3.08. Resignation.

  • (a) A member may resign by filing a written resignation with the treasurer.
  • (b) The resignation is effective upon receipt by the treasurer.

§ 3.09. Revocation for cause.

  • (a) Membership may be revoked for good cause by action of the executive board approved by action of two-thirds of the voting members.
  • (b) Such revocation is effective on the date of the action of the voting members.

§ 3.10. Termination of membership.

  • (a) Upon termination of membership, any right, title, or interest of the member in or to the property and assets of the association shall cease.

§ 3.11. Dues.

  • (a) Annual dues for active, associate and organizational members are established by action of the voting members. There are no annual dues for honorary members.
  • (a-1) The dues for an active member who is enrolled full-time in a degree program at an institution of higher education are 50 percent of the dues established for active members under Subsection (a). The executive board may require proof of an individual’s status under this section. As used in this subsection:
    • (1) “Enrolled full-time in a degree program” means registration by the individual for the minimum credit hours, calculated on the quarter or semester basis, necessary to be considered a full-time student by the institution of higher education. The term also includes an individual who has completed all coursework for a graduate degree but has not completed the qualifying or comprehensive examinations, thesis, or dissertation required to receive the degree, regardless of the individual’s registration status.
    • (2) “Institution of higher education” means a public or other nonprofit institution in any state or province that is authorized by law to provide a program of education beyond secondary education for which the institution awards a bachelor’s, master’s, or doctoral degree, provides not less than a 2-year program that is acceptable for full credit toward such a degree, or awards a degree that is acceptable for admission to a graduate or professional degree program.
  • (b) Dues are payable on the first day of the calendar year. The secretary or treasurer shall send dues reminders to all members; however, failure to send such reminders shall not eliminate the requirement for payment of dues. To remain in good standing for a given year, the treasurer must receive a member’s dues not later than 31 March of that year.
  • (c) If a new member joins the association after the annual meeting, but before 31 December of the corresponding year, his/her initial dues will cover membership though 31 December of the following year.
  • (d) If a membership has lapsed because of non-payment by the 31 March cutoff date, the member may reinstate his/her membership by remitting annual dues to the treasurer and receive benefits and privileges as would a new member.
  • (e) The executive board may establish a mailing surcharge to the dues of members residing outside the United States, Canada and Mexico to cover the cost of association mailings.
  • (f) The executive board may establish policies and rates for subscriptions by non-members to the association’s publications.

§ 3.12. Personal Information of Members.

  • The executive board may adopt policies to comply with all applicable privacy laws and regulations and may adopt a policy that limits or restricts the personal information of a member that is published in the membership directory that is available to other members and the public.

Adopted: 18 Nov 1967; Last Amended: 13 Oct 2013