NAVA 52 • Québec City, Québec, Canada • 12-14 October 2018
- HOST HOTEL
- GETTING THERE
- FLAG DESIGN CONTEST
- SUBMITTING PAPERS
- DRIVER AWARD
- WHO’S COMING
Please plan to attend the 52nd Annual Meeting of the North American Vexillological Association.
NAVA’s board and the Organizing Committee invite you to register for an exciting flag-filled weekend in Québec, the heart of francophone Canada.
2018 will mark the 70th anniversary of the adoption of the Fleurdelysé flag by the government of Québec, the 30th anniversary of the grant of a city flag and city arms to Québec City by the Canadian Heraldic Authority (designed in 1987), and the 20th anniversary of NAVA’s first meeting in Québec City (NAVA 32).
Old Québec City is North America’s last walled city. It is perched on the north shore of a major narrowing of the St. Lawrence River—its name, in fact, means a “strait” in Algonquian. It is home to the famous Plains of Abraham battlefield of the Seven Years’ War (a.k.a. the French and Indian War). The city flag’s dominant symbol is Samuel de Champlain’s vessel, the Don de Dieu. The golden vessel can be seen all over the city.
Watch these Deadlines:
- Early registration—31 May 2018
- Papers/Displays, concept—30 June 2018
- Papers/Displays, final—31 August 2018
- Hotel reservation—12 August 2018
- Regular registration—31 August 2018
If you would like to volunteer to help at the meeting, please contact the Organizing Committee chair, Luc Baronian (firstname.lastname@example.org). We welcome your participation.
395 Rue de la Couronne Québec City, Québec G1K 7X4 Canada
Phone: (418) 647-2611
NAVA 52’s host hotel, the 242-room Hotel Pur, stands a block away from the NAVA 52 meeting rooms at the University of Québec.
Make sure to reserve before 12 September 2018. Space and rates cannot be guaranteed after that date. Rooms are set aside for NAVA at C$199/night plus tax for Wednesday through Monday. Double rooms are C$20/night more. Click here to reserve or call 800-267-2002 and ask for the “NAVA 52” or “North American Vexillological Association” rate. Reserve early—space is limited.
Hotel amenities include a complimentary business center, free wireless Internet, fitness center and indoor heated pool, currency exchange, luggage storage, business services, multi-lingual staff, and—for those who dare, rooftop abseiling.
All formal meetings of NAVA 52 will take place at the University of Québec (UQ), Institut national de la recherche scientifique, 490 rue de la Couronne.
Hotel PUR is centrally located in Québec City.
AIR • Jean Lesage International Airport (YQB) is a 15-minute drive away; taxis and rental cars are readily available in the arrivals terminal. Taxi fee: 34.25 CAD; one-way, 24 hours a day, travel time: 15 minutes.
RAIL • The Gare du Palais Train Station is a 3-minute walk from the hotel.
Additional information on events, attractions, restaurants, and transportation can be found on the following website:
NOTE: All U.S. citizens need a valid passport to visit Canada (a visa is not required). Allow adequate lead time to apply for a passport or its renewal.
The following is the tentative schedule for NAVA 52.
(UQ = University of Québec)
- Friday, 12 October 2018
AM Self-organized tours 12–5 Check-in (Hotel Pur lobby) 3:30-5 Preble Lecture (at UQ) 5-6 President’s Reception (at UQ) 6 Group Dinner (optional) 7:30-9 Vexi-Bits (location TBD)
Saturday, 13 October 2018
before 9 Breakfast (at Hotel Pur, on one’s own) 9–12 Opening Ceremonies and Presentations (at UQ) 12 Lunch (on one’s own) / Newcomer Lunch (at Hotel Pur) 1:30–5 Tour (school bus trip to local museums) 5:45 Board bus) 6 Group Photo / Parliament Tour) 6:30-9 Whitney Smith Dinner / Keynote Lecture) (Parliament of Québec)
Sunday, 14 October 2018
before 9 Breakfast (at Hotel Pur, on one’s own) 9–10 NAVA Business Meeting (at UQ) 10–12 Presentations (at UQ) 12 Lunch (on own) 1:30-2:30 Presentations (at UQ) 2:30-3 Auction (at UQ) 3 Closing Ceremony (at UQ) 4-5 Incoming Executive Board Meeting (at UQ) 6 Group Dinner (optional)
This schedule is subject to change as the Organizing Committee finalizes the details. Please refer to www.nava.org for updates.
Registration will take place at the hotel lobby Friday afternoon under past NAVA meeting flags.
The Preble Lecture will feature a local expert speaking on a flag-related topic. The President’s Reception on Friday evening will welcome attendees to the meeting.
Optional group Dinners on Friday and Sunday evenings will be organized at nearby restaurants, perhaps with the opportunity to share Vexi-Bits (mini presentations).
The Opening Ceremony on Saturday morning will be followed by the first round of Presentations, which will adjourn for lunch. Restaurants to meet all tastes are within steps of the hotel …
See the TOUR section for more details on the tour on Saturday.
The Parliament of Québec will host the Whitney Smith Dinner, with its keynote lecture. It will be preceded by a tour of Parliament and the Group Photo—an opportunity to wear and see a broad range of flag ties and scarves!
The Business Meeting on Sunday morning will be followed by the second round of Presentations, lunch, perhaps more Vexi-Bits, the traditional flag Auction in support of NAVA, the Driver Award presentation, and the Closing Ceremony.
The general dress code is “business casual”, although the dinner is dress-up and speakers generally dress more formally.
On Saturday afternoon, NAVA 52 participants will visit local historical sites with a focus on flag-related collections. Travel to the nearby destinations will be by school bus.
Registration for NAVA 52 will open in February.
- Early registration (by May 31): US $195
- Regular registration (by August 31): US $235
- Late registration (after August 31): US $275
- Companion registration: US $120
- Dinner only: US $85
- First Attender discount: US $25 (off of Early/Regular/Late fee)
- Student discount: US $50 (off of Early/Regular/Late fee)
- Sponsor fee: US $25 (non-attendee receiving the packet)
- Commercial Table: $0 (first non-commercial table free)
- Commercial Table: $10 (commercial table or extra table)
- Commercial Table – non-member: $50
To explore sharing a room with another participant, contact the registrar at email@example.com.
FLAG DESIGN CONTEST
Zacary Edward Wilson-Fetrow, a NAVA member from Albuquerque, New Mexico, designed the NAVA 52 flag. A panel of five NAVA members chose it from among 13 designs submitted. Its symbolism incorporates elements from the flags of Québec (the fleur de lys and the cross) and Québec City (Champlain’s ship the Don-de-Dieu and the crenelated contour). These flags are respectively celebrating their 70th adoption anniversary and 30th grant anniversary in 2018 (although the city flag was adopted in 1987 a year before its grant by the Canadian Heraldic Authority).
Presentations usually take 30 minutes: 20–25 minutes plus questions. Other formats are possible, such as workshops, panels, and shorter items (note that very short items may be presented in Vexi-Bits Friday evening).
If you wish to present a paper, set up a display, or make some other presentation at NAVA 52, please mail the following information to First Vice President Luc Baronian by 30 June 2018:
- Your name, address, telephone number, and e-mail address if available;
- Title of your paper, presentation, panel, workshop, or display;
- Abstract of your paper, presentation, panel, workshop, or display;
- Type and size of display area and/or equipment needed, including tables, electrical requirements, audio/visual equipment, etc.;
- Notice if you decline to have your paper considered for the Captain William Driver Award (see guidelines).
PLEASE SEND A COMPLETE COPY OF THE PAPER (in publishable form in both hard-copy and electronic file in MS-Word with high-resolution image files) by 31 August 2018.
NOTE: PRESENTERS WHO HAVE NOT PROVIDED THIS COPY BY THE DEADLINE WILL BE DELETED FROM THE MEETING SCHEDULE.
SEND TO: Luc Baronian 514-592-8683 7111 Belanger Est, apt 402, Anjou, QC H1M 3T5 CANADA e-mail: firstname.lastname@example.org.
NAVA reserves the right to accept or reject any presentation without prejudice.
- The Captain William Driver Award was created in 1979 for the best presentation at the NAVA annual meeting. It is named in honor of Captain William Driver, who christened the United States flag “Old Glory”. The award is generously cosponsored by NAVA Commercial Members.
- The award consists of a certificate and US$250.
- The executive board shall determine the recipient of the award based on the criteria given below. At its discretion, the executive board may determine that no presentation delivered at the meeting has met the criteria for the award and decline to give an award that year.
- The criteria for the award follow, in descending order of relative importance:
- The presentation should be an original contribution of research or theoretical analysis on a flag or flags resulting in an advancement of knowledge in the field of vexillology.
- It should be characterized by thoroughness and accuracy.
- It should be well organized and, as appropriate, illustrated.
- It should be delivered well, i.e., interesting for the audience as well as informative, such that it is easily comprehensible.
- No presentation may be considered for the award unless a completed written text is submitted in advance of its delivery.
- No single individual may be given the award more frequently than once every three years.
- Because of the conflict of interest, current members of the executive board are ineligible for the award.
- If at all possible, the executive board shall not give the award jointly to co-recipients. In extraordinary circumstances, the executive board may recognize another presentation with the designation “Honorable Mention”.
- As a condition of being considered for the award, presenters agree that NAVA has a two-year right of first refusal to publish their presentation in NAVA News, the Flag Research Quarterly, or Raven: A Journal of Vexillology. This right of first refusal extends to both the actual recipient of the award and the remaining non-recipients. A presenter who desires to have his or her presentation published elsewhere may decline to have the presentation considered for the award, provided that the presenter makes this fact known before the presentation is delivered.
Questions about presentations/displays, program, tours, or general inquiries may be directed to Luc Baronian 514-592-8683 or by e-mail to email@example.com. E-mail should have ‘NAVA 52’ in the subject line.
Questions about registration may be directed to Ted Kaye at (503) 223-4660 or by e-mail to firstname.lastname@example.org. E-mail should have ‘NAVA 52’ in the subject line.
After registration opens, registrants will be listed here to facilitate travel and roommate planning.